Welcome to the World of Agile Project Management
Agile project management helps managers plot a project’s path to success.
Time limitation is one of the biggest burdens in our lives. To successfully achieve our goals or deliver a project on time, it is extremely important that we manage time effectively and ensure every minute counts.
Eliminating inefficiencies and streamlining project processes allow us to maximise time and avoid wasting time on things that detract from the task at hand. Enter Agile project management.
What is agile project management?
Agile project management is a framework that allows project managers or other individuals involved in a project to effectively plan, manage and streamline the processes within a task to ensure the task is completed to the client’s requirements.
By using the Agile project management system, project managers and team leaders can identify inefficiencies and help to eliminate mistakes and issues that arise from poor time management.
Time management mistakes to avoid.
Arguably, the most important skill a project manager should possess is good time management. If time is managed poorly, it’s easy to see how targets and deadlines can be missed, resources used ineffectively, and how costs can quickly increase and deviate from the budgeted amount.
1. Not setting targets and goals.
Target and goal setting is a vital part of ensuring your project remains on target for a specific deadline.
Target and goal setting allows you to track your team’s progress and helps you to make decisions throughout the task.
If you do not set targets and goals, how do you know if you are on track to fulfil the brief?
Setting targets helps you and your team know where you want to identify milestones, how long it should take, and what to prioritise to ensure that the target is met. Goals help to minimise distractions by focusing the collective mind of your team on the issue at hand. Setting targets and goals helps you and your team to decide what’s important and what’s not.
If your project is poorly planned (or even worse, has no plan at all) then you are already on the back foot.
Give yourself and your project the best chance possible from the outset and formulate an appropriate plan that identifies key milestones, specific targets, and goals.
2. Meetings, meetings, and more meetings.
We’ve all had those meetings that seem to last for hours (and sometimes do) only to finish up and wonder why that ‘talkfest’ wasn’t just a quick email.
All meetings should stick to a strict agenda and should have a clear focus or problem resolve proactively. Don’t hold meetings just for the sake of having a meeting. If a particular issue doesn’t involve or affect everyone in the team, then the entire team doesn’t need to be at that particular meeting.
3. Micromanagement of team members and issues.
If your team has been carefully selected and compiles talented, competent, and skilled individuals that are capable of doing their jobs, you do not need to waste time micromanaging and checking their work.
As the project manager, your job is to look at the bigger picture and ensure the project fulfils all deadlines. Project managers should keep the 80/20 rule in mind and focus on the 20% of the project that will typically return 80% of the benefits.
4. Not setting priorities and taking on too much work.
If you or your team are s.truggling with an overloaded workflow, it can be difficult to focus and identify the most important tasks.
It’s easy to fall into this trap, but by setting priorities, you will be able to identify which tasks are more important, have clearer deadlines and help you to decide if you can or can’t take on more work.
5. Procrastination and time wasting.
Time wasting is anything that detracts from the main task at hand. Anything that does not directly move your project forward, is a waste of valuable time and resources.
However, just to make things a little more difficult, some of these time wasting activities give you a false feeling of progress. Conferences, networking events, aforementioned meetings, these can be beneficial but very often, are just excuses to procrastinate.
The Agile project management framework helps project managers and team leaders to set clear goals and plot the project’s path to success. The Agile system implements various systems such as “timeboxes” to ensure you and your team remain on track and focused.
Timeboxes are used to manage workloads and activities by setting hard start and end dates for tasks. This keeps people focused on what’s important and allows your team to work to strict deadlines.
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