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Good Processes Are the Pulse of Your Business
Good processes are the pulse of your business; they protect your precious energy and time.
Do you find yourself feeling like you are too busy with no time for rest?
Does it ever seem like you are overwhelmed with too many things to do?
My answer to these questions is yes.
One of the primary things I do to help myself through overwhelming thoughts and feelings is to engage in some straight-forward processes to reduce my stress and workload. This also gives me the benefit of a redefined structure to work from.
Here are some of the processes I find helpful.
Process Your Processes:
The first process I recommend relates to the preceding subtitle: Process Your Process. What I mean by this is, if you already have processes in place to assist you but they are not ongoing or active, you need to pick yourself up and get busy on actioning them.
Make a plan for implementing processes
This does not need to be complex. This can be as simple as:
- Writing out the processes that I think will assist me in dot points,
- Prioritising them into order.
Another recommendation is to go back to the business or project plan and review them
Taking time to review plans is a good way to:
- Remind ourselves of what we are working towards,
- Take stock of how we originally wanted to achieve our goals,
- Pull me back from spending too much time on just a few items,
- Refocus and make any adjustments to my plan.
Engage in some time-management
There are a variety of time-management processes and tools to draw from. One common technique that works for me is chunking up parts of my calendar. This reminds me to:
- Put personal items in my calendar (non-work stuff),
- It forces me to rethink the time it can take for similar tasks,
- Assess my advance planning,
- Take time to assess my time-management,
- Simply updating my calendar,
- Create or adjust repeatable tasks,
- Allot time for each element of my work plan,
- Lastly, this can assist with setting my priorities.
The next tool I use is debriefing
This can be really valuable for bringing things back to first principles and learning where any changes may need to be implemented. However, if you work on your own, you may want to utilise a mentor, a business coach, or another external objective individual to assist you with debriefing your work. Other opinions and observations can be valuable for revealing what is hidden and for sparking and inspiring new thoughts.
Review your routines
Another process I engage in, related to time management, is to think about my routines. I have discovered that if I have a solid routine first thing in the morning, the rest of my day will often go more smoothly. This is also a way that I insert a productive and ongoing structure into my work life.
Assess your environment
Assessing my workspace and environment can really affect my productivity. This might involve any of the following:
- Cleaning my physical desk,
- Re-ordering and cleaning up my computer,
- Re-ordering my physical documentation,
- Moving my desk or working from a new location,
- Assessing if the temperature is too hot or cold for me,
- Paying attention to background noise levels,
- Looking at the level of lighting.
- The last thing I would like to recommend is using technology to its fullest to automate processes. For example, I have learned that having a good Customer Relationship Management (CRM) system that is relevant to the work I am doing can save stacks of time in terms of eliminating multiple entries and generating documents for communications and reports. I feel it is worth it to spend the time developing or acquiring tech systems as usually; this will save more time in the long run.
Good Processes Are the Pulse of Your Business
I understand that these are all common processes, but I have learned that often it is the simple and straight-forward tools and techniques that can be helpful and assist with generating my desired results.
My main advice is to just get on with it and engage in a process that you know will assist, you, even just one. Remember, processes do not always need to be complex and even the simple ones can save time and stress.
A few good processes can become the life-blood of a business that keeps things together in the present while providing a structure to assist with achieving your goals
“The opinions expressed by Smallville Contributors are their own, not those of www.smallville.com.au"
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