4 Tips for Less Stressful Business Travel
Business owners fall into two categories: those who love business travel and those who hate it. The love/hate dynamic may depend on how much you travel for work, but even if you love business travel, there are stressful aspects to being out of town.
Although we can’t guarantee that our travel tips will ensure a completely stress-free experience, here are four ways to lessen your hassle.
If you’re someone who hates work-related travel, maybe these four tips will help you love it.
Make packing as automatic as possible.
One of the most frustrating aspects of business travel—whether it’s for work or pleasure—is packing. Many people put packing off until the last minute, which means important items can easily be forgotten.
One way to avoid this issue, especially if you travel for work frequently, is to keep a pack-and-go suitcase stocked with items you always need.
Toiletries, personal care products, and haircare items can stay in your bag all the time. Buy duplicates of your favourite make-up or grooming items that you know you’ll want and keep those in the suitcase — purchase travel sizes of some of the medications you take regularly.
When it comes time to pack, you’ll be ahead of the game. We do a lot of camping (you may call it ‘glamping’ if you saw our caravan) and the only things we need to load in for our trips is clothes and food. Everything else that we need is always in the caravan ready to go.
If possible, take only a carry-on bag. Not checking your luggage frees up time because you won’t have to wait to claim your bags.
If you can’t take only a small bag, take a carry-on that has everything you’ll need for the first 48 hours, in case anything happens to your suitcase.
I often travel for business, sometimes internationally, and can generally get an isle seat with my carry-on luggage only which means I’m first in line for transport.
Plan for your absence at work.
Business travel is stressful enough without having to worry about how your business will operate while you’re away. Where possible, plan ahead for the days, you’ll be gone.
Make sure a trusted employee is trained to take over vital tasks while you’re away.
Schedule meetings around the days you’re gone and make sure someone is delegated to deal with urgent situations. Write an “out of office” email that warns people you may not respond as quickly as usual and in that email include the contact information of a colleague who can be reached in case of emergency.
Systematising your business as much as possible means that your colleagues and staff know what is required of them while you’re away and more often than not the business can run well without you for a few days – shock!
Keep your routine.
If you travel for work regularly or tend to travel for long periods, keeping your home routine while away will help you feel normal, if you exercise daily at home, make sure you exercise while you’re away. If you eat healthy at home, continue that habit.
If you go to bed at the same time every night after reading a book for 20 minutes, keep that pattern while out of town.
Although it can be very tempting to stay up late watching hotel movies and eating everything in the mini bar!
Make sure you have downtime.
Business travel tends to be frantic and stressful, and it often involves lots of meetings and small talk. Make sure you have time to yourself to debrief, think about what you learned during the day, and check in on how you’re feeling. Even 10 minutes of quiet reflection at the end of every day can go a long way to reducing your stress.
Whether you love business travel or hate it, there’s a good chance you have to do it. Being prepared for those trips, keeping your routine, and finding downtime while you’re away will help you manage your stress while you’re gone.
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